Book rooms and desks from your own floor plan
Zenith Workplace lets staff find and book a free desk or meeting room in seconds, hands back the ones nobody shows up for, and shows you how your space is really used. Hosted in Canada, in English and French.
- Everyone who books is free. Staff are never counted as paid users.
- Check-in with automatic release, so no-shows go back on the plan.
- Upload your PDF or CAD floor plans and draw the spaces in your browser.
Thanks, we have it
We will email you shortly to pick a time that works.
Desks, rooms and visitors, with the rules built in
Zenith Workplace replaces the shared spreadsheet, the room calendar nobody trusts and the paper visitor book.
Floor plan booking
Book from the floor plan, a list, or a day, week or calendar view. Search by capacity and equipment, book for a colleague, or set up a recurring booking.
Check-in and auto-release
If nobody checks in within the grace period, the booking is released and the space goes back on the plan by itself.
Rules per space type
Maximum length, advance window, approval, buffers and capacity, set per room type and per site. A refused booking says which rule and what to do instead.
Assigned and hot desks
Long-term assignments and bookable desks on the same plan, so accommodated and assigned desks stay out of the pool but still show.
Visitor management included
Invitations, approvals, a lobby kiosk, badges and a live on-site roster. A host can invite a guest to the room they are coming for.
Utilisation reports
Use by site, floor, team and space type, peak and quiet days, and no-shows. Export to Excel or have reports emailed on a schedule.
Upload the floor plan you already have
No waiting for a vendor to redraw your building. Upload a PDF, image or CAD drawing, then draw and link every desk and room in the browser.
- Site, building, floor and space in one register
- Filter by date, time, kind and status
- Capacity, equipment and accessibility on every space
Know what is free, what is in use, and who never arrived
The counters update from real bookings and check-ins, not from guesses.
Built in Victoria, BC, for Canadian privacy, language and procurement
A booking record says who was in the building and where they sat. That is personal information, and the answers your privacy team needs are ready.
Data in Canada
A dedicated database in Microsoft Azure Canada Central, which shortens privacy reviews, including Quebec’s Law 25.
English and French
The whole application works in English and French, for Quebec teams and bilingual employers.
Accessible
Meets WCAG 2.2 AA, with a list view beside the floor plan for keyboard and screen reader users.
Canadian dollars
Priced and invoiced in CAD, with no exchange-rate surprise at renewal.
For offices that share space
Live in about three weeks
Week 1: your sites and rules
We confirm your sites, floors and naming, and collect your floor plans, room and desk lists, booking rules and approvers.
Week 2: drawings and setup
We load your floor plans, draw and link every bookable space, and set up rules, user groups, sign-in and notifications.
Week 3: training and go-live
We walk through bookings and approvals with your team, make corrections, train your administrators and switch it on.
From $292 CAD a month. Everyone who books is free.
Three concurrent users included, with unlimited spaces, floors and sites. Or pay per bookable space, from $4.00 CAD a month. Billed annually in Canadian dollars.
Common questions
How much does it cost?
Choose how you are billed. By concurrent users: from $292 CAD a month with three concurrent users included, however many desks, rooms and sites you have. Or per bookable space: from $4.00 CAD per space a month. Both prices are billed annually. Staff who book, check in and release their own spaces are never counted.
Does it work with Outlook and Teams?
Yes. Zenith connects to Microsoft 365, Outlook and Teams, with single sign-on through Microsoft Entra ID or SAML.
Do we need room panels or sensors?
No. People check in from their phone, and the booking is released if nobody does. Booking and check-in data answers most utilisation questions without sensors.
Where is our data stored?
In a dedicated database in Microsoft Azure Canada Central. We can share our hosting and security details with your IT or privacy team before you decide.
Can we move from our current booking system?
Yes. We import your existing desk and room lists and floor plans, so nothing is re-keyed by hand.
Does it work in French?
Yes. Zenith works in English and French. In the demo, ask us to switch it over so you can see it for yourself.
See booking on a floor plan like yours
Bring one floor plan and your busiest day. We will show you how booking, check-in and reporting would work for it.