Maintaining, repairing, and monitoring assets can be a monumental task. Fortunately, asset management software can help. Manufacturers that invest in asset management software solutions can streamline and optimize how they purchase, track, upkeep, repair, and dispose of their most critical assets.
Asset management enables organizations to maximize the value of their assets throughout the different stages of the asset lifecycle. It helps organizations reduce redundant or unused assets, properly maintain and repair assets, and purchase new assets as needed to help improve operations. The benefits of asset management include improving the bottom line, reducing risk, and streamlining processes.
But those are just a few of the benefits of asset management. Here are some other ways that effective asset management can help your organization.
1. Optimize resources
Does your organization have several desktop computers sitting in storage collecting dust? How about a piece of machinery that’s getting too much use in the factory? With asset management, you can optimize the use of each of your resources.
By optimizing resources, you won’t make redundant purchases and can properly use assets so you don’t need to retire an asset before the expected due date. As a result, you can avoid making unexpected repairs or purchases and stop losing money in investments that aren’t bringing value to your business.
2. Forecast accurately
Like any strategic initiative, asset management can help you plan for the future. Asset management isn’t only about overseeing a company’s current assets; it’s also about forecasting the company’s future asset inventory.
For example, how many new computers and software licenses will you need to purchase as your company grows, or when will you need to replace the equipment on the production line? Asset management can accurately answer these questions and more.
3. Ensure compliance
In many industries — like financial services, healthcare, and government — compliance plays a critical role in everyday operations. Not maintaining compliance can result in fines, penalties, or even more severe repercussions like workplace injuries or security breaches. For example, you might need to know if the latest update to your security software is installed on all of your hardware, or if the forklifts have undergone their annual safety inspection.
Asset management keeps track of this information and more, so organizations can prioritize compliance, reduce risk, and mitigate any legal issues.
4. Prevent theft and loss
Tracking assets and their every move within an organization is a major component of asset management. Tracking minimizes potential theft and loss, particularly of smaller and portable assets like retail products and computer hardware, but it can also apply to larger assets like machinery or vehicles.
In many industries, organizations tag each asset with a barcode or a GPS tracker so it’s easy to always know its precise location. Through asset management, organizations can reduce their budget for replacing lost or stolen assets.
5. Prolong the life of each asset
Every asset — whether it’s a building, a computer, or a vehicle — requires proper maintenance and care. Even software needs frequent updates for it to work properly. Asset management focuses on maximizing value, which includes repairing, maintaining, and caring for each asset to prolong its life for as long as possible.
Through this process, organizations can purchase new assets less frequently, as they don’t need to retire them or dispose of them as quickly.
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